What electronic management looks like
We will show this in a few simple steps:
'through the eyes of the boss'?
individuals are selected and tasks are assigned; begins
communication of team members and executives within the system;
alerts and notifications are triggered
We define the responsibilities of employees; a
A preview is made available for supervisors to monitor the progress of the work
We set a timeframe for the project, dividing it into stages from start
to finish; incorporate a tool to control the status of work - timeliness of
performance of tasks (Gantt diagram)
indicate priorities, categories of "tasks" and "sub-tasks"
use of documentation on an ongoing basis, at the project level
and individual task; archiving with easy access to the various versions of the
arising during implementation
We enter budget information into the system; this allows us to
efficient control of orders and invoices, whether the implementation is in line with the initial
budget assumptions and whether, for example, their correction is required
We monitor project reports and reports; we have a quick overview of the
of the current results of the work of each individual involved in the project,
From the beginning to the very end of the project
In the simplest terms, an electronic project management system allows you to
bring order and order to the process. It is clear who is responsible for what,
and whether the work is progressing in accordance with the schedule and budget.
The system is easily integrated with an accounting system for better control of finances.
We can conclude that both contractors and executives benefit from the system.
Project management staff
gets a clear and intuitive-to-use internal communication tool
- one centralized system
Has streamlined planning and accounting for work phases
improves its efficiency (including alerts and reminders)
uses a single information channel for multiple people to collaborate on a project
has project information collected in dedicated archives in the system
Finally, let's ask ourselves two questions.
Has a clear picture of the progress of the work, the actual status of the project and the budget
Has insight into the datasets, which facilitates project management and
decision-making processes during the course of it
Has remote access to project documentation regardless of current
location or time (e.g., while traveling)
achieves greater impact on profitability AND optimization of expenses
benefits from the automation of many activities, such as the conversion of the number of hours concerning
personnel and material resources, and automatic notifications sent to employees
monitors tasks, e.g., using percentage indicators placed
next to things to be done
Controls possible risks of delays and under-budgeting
Can we imagine today the implementation of a
of a complex project based on a paper-based workflow and multi-channel
communication with the executive team?
With distributed reporting, is it possible to
run a project on budget and effectively monitor the actual status of the work?
The answer is: Rather not. It seems impossible, unnecessary, and let's call it by its
name: 'outdated'. Besides, after all, it's a waste of paper!
Therefore, in conclusion, first of all, let's say 'No' to chaotic deforestation,
which seriously threatens the Earth and all its life forms.
Second, let's decide on an optimistic 'Yes' to digitalization, which streamlines
processes in institutions, structuring operations giving the promise of greater convenience,
quality and order.
Simplifying business life comes at a price, professional management systems
projects are generally not free
( attention! demo from Enovatio available for free >>>
But the benefits are enormous, and the outlay pays for itself quickly, especially in the age of
remote and hybrid working.